How to Open a Board Meeting

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The chair of the board should inform that the board is meeting to discuss business. This simple statement demonstrates that the meeting has been declared to be official and enables the board chair to begin addressing agenda items promptly.

Prior to discussing any agenda items, the chair of the board ensures that a quorum is present. This is done by calling the names of everyone present and ensuring that the group has enough members to conduct official business.

The constant re-inventing of topics for discussion can waste time and divert attention from more important issues. The idea of having a “parking lot” at the end of your board agenda, where the board members agree to push various topics for discussion at a later time could help mitigate this issue. Make sure to follow through on your commitment to review the parking lot and determine if the topic should be researched further or added to the next agenda of the board, or assigned as an assignment.

After the board has established the quorum, they must begin discussing any committee reports that were sent prior to the meeting. The board then should discuss the items and decide on what to do next. This may include the vote on a resolution or simply asking members to take a stance on a particular topic. Make sure you note all discussions and actions in the board’s minutes. Boardable’s minutes maker ensures that the minutes of your board meetings are well-organized and thorough. They are also easy to understand by all attendees as well as people who weren’t there.